Job Information
Methodist Health System Executive Assistant in Dallas, Texas
Hours of Work :
8:00-5:00
Days Of Week :
M-F
Work Shift :
8X5 Day (United States of America)
Job Description :
Your Job:
We need a high-performing, experienced, and passionate Executive Assistant that is responsible for providing support services to the Methodist Dallas executive team.
Your Job Requirements:
• High school diploma or equivalent
• 5 years’ experience in an office assistant role
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office, Excell, and PowerPoint
• Ability to type 60+ words per minute
Experience with contract preferred
Your Job Responsibilities:
• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Assists with payroll system for assigned staff including input and review of all data, and processing of PTO requests.
• Creates and maintain spreadsheets including updating routine monthly data elements. Generate accurate reports for management including utilization of graphs or merge of documents when requested.
• Establishes and maintains filing system.
• Independently creates PowerPoint slides, charts and graphs for presentations based on handwritten or typed notes.
• Independently maintains and orders office supplies and forms within budget.
• Management of multiple, complex calendars as assigned. Maintains and schedules appointments including coordination of conference rooms, catering needs, other staff members, community members, physicians, etc. Prepare and disseminate pre-meeting packets and agendas as needed.
• Perform accurate and efficient data entry for selected databases.
• Prepares, picks-up, screens, sorts, and distributes mail. Reviews mail for items which can be handled independently or by others in the organization.
• Produces correspondence authored by others; proofreads documents. Routinely and independently authors and drafts correspondence as applicable. Signs routine correspondence on behalf of administrative staff. Types, assembles, and distributes memos, letters, forms, reports, and department related dictation.
• Receives, screens, and prioritizes incoming telephone calls and visitors; immediately handles and response to calls as appropriate. Accurately records messages as needed. Provides service recovery as required.
• Routinely authors, types, assembles, and distributes meeting minutes with little or no supervision. Maintains open issue log as requested.
Other duties as assigned. Be engaged and eager to build a winning team
Methodist Dallas Medical Center is one of North Texas’ best places to work. And it keeps getting better. The flagship hospital of Methodist Health System, Methodist Dallas is a 595-bed acute care teaching and referral hospital. It is home to the only adult Level I Trauma Center in southern Dallas, the first and only Certified Comprehensive Stroke Center in southern Dallas, and the newly renovated Linda and Mitch Hart Breast Center. Celebrating more than 90 years of service, we strive to have a diverse workforce that reflects the communities we serve and welcomes the skills and talents of all groups. Our reputation as an award-winning employer shows in the distinctions we’ve earned:
Magnet®-designated hospital
150 Top Places to Work in Healthcare by Becker’s Hospital Review , 2023
Top 10 Military Friendly® Employer, Gold Designation, 2023
Top 10 Military Spouse Friendly® Employer, 2023
Level III Neonatal Intensive Care Unit
Liver, kidney, and pancreas transplantation programs
Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare , Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned:
Magnet® designations for Methodist Dallas, Methodist Charlton, Methodist Mansfield, and Methodist Richardson Medical Centers
150 Top Places to Work in Healthcare by Becker’s Hospital Review , 2023
Top 10 Military Friendly® Employer, Gold Designation, 2023
Top 10 Military Spouse Friendly® Employer, 2023
Equal Opportunity Employer
It is the policy of Methodist Health System (MHS) to select, develop, and promote employees based on individual ability and job performance. It has been, and will continue to be, the policy of MHS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, national origin, age, sex, sexual orientation, gender expression, disability, marital status, genetic information or ancestry. This policy affects decisions including, but not limited to, an employee’s compensation, benefits, terms and conditions of employment, opportunities for promotion, training, development, transfer all other privileges of employment. MHS is committed to maintain a working environment free of intimidation, workplace discrimination and harassment. Retaliation or attempted retaliatory behavior that occurs as a result of an employee’s exercise of their rights under this policy or any other statutorily protected right is strictly prohibited and will be grounds for disciplinary action.